Ordering Instructions

Authorized Employees

Only a Store Manager, Assistant Store Manager or Backstage Corporate Employee may place orders that are charged to a cost center. If you are not a Store Manager, Assistant Store Manager or Backstage Corporate Employee, you may only place orders for yourself, not for your store, and must use the Credit Card or Money Order payment option. (Texas Associates may also use the Payroll Deduction option.)

What You'll Need to Place an Order

If you are an authorized employee for purchases charged to your cost center, there are a few simple procedures which must be followed to make sure your order can be accepted. Below are the three most important things to note:

• The name of the Manager placing the order MUST BE ENTERED IN THE SHIPPING ADDRESS
  • Use the First Name field for your first name and Last Name field for your last name
  • Note that there is not a place to enter a Middle Initial, so you should only enter your first and last name
  • Failure to provide your name as instructed above will result in a canceled order, and a new order will have to be placed
• Manager's Employee ID MUST BE ENTERED
  • You will be prompted to enter this when you select the "Managers-NASC" payment option
  • The Employee ID entered must belong to the same Manager whose name is entered in the Shipping address
  • Please note that "7-Digit Employee ID" is the the Employee ID found on your paycheck stub; do not enter your "Manager's Sign-On Number" beginning with a 7
  • Failure to provide your Employee ID as instructed above will result in a canceled order, and a new order will have to be placed
• Correct, Valid Accounting Unit MUST BE ENTERED
  • Accounting Unit is your 4-digit Store Number FIRST, followed by the 3-Digit Department Number you are charging
  • For almost all orders, you should use Departement #349 (Store Indirect) and combine orders for all departments into a single order (this saves you significantly on shipping charges)
  • Do not use any dashes or spaces
  • Failure to provide your Accounting Unit as instructed above will result in a canceled order, and a new order will have to be placed

Items That Can Be Charged to Your Cost Center

Only items for which there is a business reason to charge your cost center should be ordered using the Manager's-NASC payment option. This includes Lifestyle Shirts (only if your Division gives them for free; most Divisions do not -- check with your Division Lifestyle Coordinator), hats, aprons, and any required uniform item(s).

Items That Should Not Be Charged to Your Cost Center

Items that are not required as part of Safeway's Uniform Standards should not be charged to your cost center. If any associate (Manager or Clerk) wishes to purchase an item that is not required as dress code, he/she should purchase it using a credit card or money order. Some examples of such items include:

• Outerwear
• Mock Turtlenecks
• Non-Uniform Apparel
• Logo and Gift Items
• Designer Clocks

NOTE: if there is a business reason to order any of the above items, or any other item(s) not required as dress code, you may do so. However, you must provide the business reason in the "Comments" section on the Shopping Cart page. If the item(s) are for an incentive/gift purpose for a specific employee, you must provide his/her name and employee ID, along with the reason (eg., "For Jane Doe, employee #1234567, incentive prize for fundraising contest").